Position Title : Conference Coordinator Duration : 12 months Working hours: 9-5 pm EST Working Location: Toronto,ON | [Role considered in office; candidate will be required to travel to events in the US and Canada as required; 10+ events annually] Role Mandate: Assisting with planning and execution of the Bank's Capital Markets Conferences. The team manages the planning of approx. 30 conferences each year through significant administrative coordination and reporting for client. OBJECTIVES AND ACCOUNTABILITIES: Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and “OneDrive” Updating weekly Investor Conference Calendar Responsible for tracking, updating and reporting conference attendance for conference meetings Updating and tracking presenting company information such as bios and presentation/marketing materials Maintaining conference mailboxes Help to prepare meeting materials, minutes and post-conference survey and summaries Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference On-site execution EDUCATION AND EXPERIENCE: Prior work experience in the financial services industry Prior work experience in internet and data management University degree or college certificate in event management or a related field SKILLS AND COMPETENCIES: Proficiency in Excel, Word, PowerPoint and Outlook Proficiency with internet and internet-based programs Strong written and verbal communication skills Strong presentation skills – ability to speak to large groups and present results and progress Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills, attention to detail, flexibility and ability to work in ambiguity and under pressure Must be proactive and tenacious and maintain a professional disposition at all times Some overtime is required KEY RELATIONSHIPS: Internal: All members of the Bank's Capital Markets Conferences Team and other Lines of Business within planning committee External : Suppliers including software company representatives and production support , event venues and promotional suppliers KEY PERFORMANCE INDICATORS Initiative Ability to also work independently Take accountability and report results and progress Drive timelines Teamwork and Cooperation Persistence and Tenacity Flexibility Communication Ability to Execute Roles Responsibilities (not are not limited to): Data management Mail merging System updates Report pulling/building Coordinating meetings/schedule keeping Strategic planning Documenting and presenting Must Have Skills: MS Office (Word, Excel, PPT, Outlook) proficiency Tech savvy/able to trouble shoot tech issues Critical thinking Sales/Exec assistant experience (1-2 years) Personable with the ability to simultaneously complete back end/admin related tasks while maintaining a professional level of communication with clients. Excellent verbal and written communication (personality for phone calls and working with C-level executives) Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner Ability to work in a fast paced environment and pivot based on the requirements. Admin/office clerical experience Nice to have skills: CVENT Dealogic Salesforce Sharepoint Applicant Notices & Disclaimers For information on benefits, equal opportunity employment, and location-specific applicant notices, click here At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.25/hr.