Job Title: Administrative Aide Location: Pomona, CA 91768 - Hybrid - onsite days are Monday/Tuesday Duration: 12 months Assignment Shift/Hours: 40hours/week, M-F 8-5 Day-to-Day Responsibilities: o Schedule meetings, maintain calendars o Assist with meeting minutes and document and follow-up on action items o Support the preparation of meetings including room setup, materials, and logistics o Provide general office support, including ordering lunch, office supplies and assisting team members as needed Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments meetings and conferences while prioritizing conflicting demands. Serves as primary point of contact for internal and external stakeholders relaying messages and facilitating communication. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested. Drafts documents and presentations of documents and presentations on behalf of the leader. Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues. Support staff meetings by tracking action items and ensuring follow-through. Supports the assigned leader with various ad-hoc tasks and projects as needed. Required Skills/Attributes: • MS office (WORD, Excel, PowerPoint) • Organizational and time management • Strong communication skills • Attention to detail Desired Skills/Attributes: • Knowledge of utility industry • Adaptability and flexibility in a fast-paced work environment Education: High School Diploma or Equivalent Applicant Notices & Disclaimers For information on benefits, equal opportunity employment, and location-specific applicant notices, click here At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 22.19/hr.