Business Overview: PGIM is the diversified asset management business of Prudential Financial, Inc. (NYSE: PRU). With $1.4 trillion in assets under management, and 38 offices spanning 16 countries, PGIM is among the world’s top 10 largest asset managers. Comprised of seven self-governing asset management divisions, each PGIM business offers a distinct workplace culture that aligns with the firm’s ultimate objective to provide premier service to our clients while fostering an inclusive workplace culture that is rooted in trust, respect and equality.As one of the largest real estate managers in the world with more than $180 billion in gross assets under management and administration, PGIM Real Estate strives to deliver exceptional outcomes for investors and borrowers through a range of real estate equity and debt solutions across the risk-return spectrum. Our scope of insights, rigorous risk management and seamless execution are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing and the deep local expertise of professionals in 32 cities globally.Through our investment, financing, asset management and talent management approach, we engage in practices that ignite positive environmental and social impact, while pursuing activities that strengthen communities around the world. When you join our team, you’ll find yourself inspired by an inclusive company culture that believes that diversity of all kinds allows us to develop better and more innovative solutions for our clients.Prudential Real Estate Loan Services, Inc (“PRELS”) is a subsidiary of PGIM Real Estate and one of the largest commercial and multifamily mortgage servicing firms in the nation. PRELS manages a wide variety of mortgage investments that include Prudential’s General Account, Institutional, CMBS, Fannie Mae, Freddie Mac and FHA loans. The Company is a rated Primary, Master, and Special Servicer. PGIM Real Estate is one of the nation’s largest full-service commercial, multi-family and agricultural real estate lenders and has been serving the commercial real estate market for over 125 years.PRELS is seeking an Administrative Assistant who will be responsible for providing superior customer service to internal and external customers and business partners. This role serves as a member of a centralized administrative team and reports directly to the Administrative Manager, collaborating closely with other administrative professionals to ensure seamless support across the organization.Primary responsibilities of the role include: Front Desk & Office Hospitality:• Serve as the initial point of contact for employees and visitors, maintaining a professional and welcoming reception environment. Determine the nature of visitor’s business and announce as appropriate. This includes monitoring visitor access and chaperoning visitors as necessary.• Maintain a hospitality focused presence, including:o Business casual/professional attire and demeanoro Proactive awareness of daily meetings, visitors, and office activityo Identifying opportunities to enhance the visitor and employee experience• Answering incoming telephone calls; determining the purpose for the call and forwarding calls to the appropriate department or individual. • Answering questions about the organization and providing callers with the office location, directions, and/or other information as needed.Office Management:• Oversight for all ordering, maintenance, and organization of various office supplies.• Monitoring office coffee bars and kitchen for supplies, cleanliness, etc.• Periodically clean, maintain refrigerator/freezers, microwaves, and dishwashers.• Monitoring office for necessary maintenance items and track for resolution (lights, carpet, furniture, etc.) • Submit building maintenance tickets and track for resolution.Administrative Support:• Completing the certified mail process and other activities related to mail management (receiving/tracking and sending courier packages, daily pick-up, and distribution of mail, sending miscellaneous correspondence, etc.)• Open, identify, scan, and email all Insurance group mail for group processing.• Secure incoming checks daily and distribute to treasury for processing.• Processing accounts payable invoices.• Composing and/or typing routine correspondence.• Perform required training programs including but not limited to compliance, mandatory regulations, policies, and enterprise level topics. • Provides backup administrative support to the broader administrative team as needed, including assistance with expense reports, travel booking, and other ad hoc administrative tasks.• Requesting building and floor access for new and existing employees or submitting requests for PRU ID badges and visitor access, including Wi-Fi access.• Completing miscellaneous special projects upon request.Meeting & Event Support:• Process conference/meeting room reservation requests.• Management of conference rooms to include assisting with conference room configuration for various meetings, management of conference room reservations and ensuring video conference equipment is functioning properly.• Assist administration/management with external visitors, meetings, catering setup/cleanup, etc.Qualifications:• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and customer focus required.• A minimum of 3-5 years practical business/administrative experience is strongly preferred.• Excellent interpersonal skills, dependability, and the ability to communicate with all levels in the organization required.• Solid organizational skills required.• Strong initiative and good judgment a must.• Attention to detail and prioritization skills needed.• Ability to work independently but also partner as a team player.• Willingness to take direction from various sources required.• Ability to operate Microsoft Office applications (Word, Excel, and PowerPoint).Location: 2100 Ross in Dallas TX

Contacts:
Hiring manager: X278133
MSP contact: KRISTEN KRUPA - kristen.krupa@prudential.com 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $7.25/hr - $80.00/hr.