Position Title: Project Manager Duration: 12+ Months Location: King of Prussia, PA Work Arrangement: Hybrid (3 days onsite/week required – flexible onsite days) Schedule: Full-Time (40 hours/week) Time Zone: Eastern Time business hours (flexibility required due to global team collaboration) Position Overview The Medical Affairs Operations Project Manager partners with Disease Area and Regional Medical teams to drive operational excellence across annual medical planning, launch readiness, budgeting, and delivery of key Medical Affairs milestones. This role governs Medical Affairs Strategy Team (MAST) forums—owning membership, charter, cadence, and outputs—while managing the Medical Affairs business process calendar to ensure insight generation, evidence planning, publication planning, and medical strategy deliverables are completed on time, within scope, and with high quality in a global, matrixed environment. Key Responsibilities 1. Governance & Cross-Functional Orchestration Lead and coordinate Medical Affairs Strategy Team (MAST) forums for assigned Disease Area(s). Maintain membership, charter, agenda, cadence, and documentation of decisions and action items. Establish and maintain RACI frameworks and governance rhythms. Enable rapid issue escalation, risk tracking, and cross-functional alignment across: Medical Clinical Publications HEOR Commercial Regional teams Enabling functions 2. Annual Planning, Launch Readiness & Process Ownership Implement and manage global operational templates (annual medical plans, launch playbooks, budget worksheets). Ensure consistency, adoption, and version control across Disease Areas. Own the Medical Affairs business process calendar. Drive timely execution across: Insights generation Evidence generation planning Publication planning Medical strategy documentation Coordinate global and regional dependencies. 3. Budget, Timeline & Performance Management Partner with Finance and Disease Area leads to: Plan, track, and reconcile budgets Identify variances, risks, and opportunities Maintain auditable documentation Develop and manage milestone plans and Gantt schedules. Monitor critical path and mitigate risks. Publish status dashboards and executive summaries for leadership. 4. Grants & Investigator-Initiated Studies (IIS) Support Coordinate intake, review calendars, and milestone tracking for Grants/IIS programs. Ensure alignment with medical strategy and governance requirements. Support operational readiness including: SOP adherence Documentation completeness Cross-functional handoffs 5. Quality, Compliance & Inspection Readiness Ensure deliverables meet internal SOPs and external compliance standards. Maintain audit-ready documentation. Drive continuous process improvements. Standardize best practices and capture lessons learned. 6. Tools, Reporting & Executive Communication Develop dashboards and trackers using: Smartsheet MS Project (Gantt) Budget trackers KPI scorecards Provide clear, concise updates to senior Medical leadership. Highlight progress, risks, decisions required, and mitigation strategies. Required Qualifications Bachelor’s degree required. 10+ years of experience in pharma/biotech within: Medical Affairs Operations Clinical/Medical Program Management Related functions in a global, matrixed environment Strong experience leading complex cross-functional initiatives without direct authority. Demonstrated expertise in: Governance Risk management Budget planning Operational execution Proficiency in: Smartsheet and/or MS Project Portfolio dashboards Budget management tools Advanced Excel & PowerPoint Excellent written and verbal communication skills. Comfortable presenting to senior leadership. Preferred Qualifications Advanced degree and/or PMP certification. Experience with Medical Affairs planning cycles (insights, strategy, launch planning, KPIs). Process design and continuous improvement experience. Exposure to Grants & IIS operations. Experience in publication planning governance and evidence generation planning cycles. Applicant Notices & Disclaimers For information on benefits, equal opportunity employment, and location-specific applicant notices, click here At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 52.00/hr.